Record Cash Payments in QuickBooks desktop is simple and straightforward if you follow the steps below:
Select Create Invoices from the Customers menu.
Choose or add a customer.
Fill in the blanks with pertinent information. You can also specify the transaction's terms.
Click on Cash Account when choosing an account to which the transaction belongs.
Save the file.
QuickBooks desktop has now been updated to include your cash receipt. If you created an invoice for the transaction, however, you must label it as paid. Follow the steps outlined below to do so:
Go to the Customers section of the menu.
Choose Invoices.
Mark the invoice that corresponds to the cash receipt as paid by clicking the Mark as Paid button.
If you don't designate a transaction as paid, you'll run into problems while preparing reports or reconciling statements in QuickBooks.